BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN
OCTOBER 15, 2018 REGULAR MEETING BUCHANAN HIGH SCHOOL
| CALL TO ORDER | President: Dr. Harvey Burnett opened the meeting at 6:00 pm
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| ROLL CALL | PRESENT: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett ABSENT: R. Writer
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| OTHERS PRESENT : Timothy Donahue & Tricia Lowery
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| ADOPTION OF AGENDA
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MOTION by C. Lee, SECONDED BY Member J. DeVlaminck the agenda for the regular meeting of October 15, 2018 be adopted as written.
VOTE: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett NAYS: None MOTION ADOPTED
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| RECOGNITION OF VISITORS
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Mr. Jerry Flenar presented Mr. Mark Hollandsworth with a check in the amount of $1500 as a donation to the Buchanan Band Program. Mr. Flenar acknowledged Mr. Hollandsworth’s work of building the BCS Band in numbers, and accomplishments. Mr. Flenar also stated that he would like for the gift to go towards raincoats for the Band. Mr. Hollandsworth expressed his thanks on behalf of the BCS Band students. Mr. Flenar also presented Mr. Phil Place with a monetary donation of $500 for the Robotics team respectively. Mr. Place expressed his appreciation for Mr. Flenar’s support.
Other visitors: K. Hurlbutt, Sonia Barlow, Wendy Murphy, Maggie Patnoudes, Cheryl Bauer, Erin Kratky, Mark Kurland, Kyle Pletcher, Melissa Frost, Rachel English, and Shelley Lietz
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| COMMUNITY DIALOGUE CITIZENS CONCERNS | – Melissa Frost: submitted statements requesting specifics of the budget being discussed from the consent agenda.
– Wendy Murphy: asked about the projected budget and final budget for the HS office renovations and re-keying of doors.
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| INFORMATION/REPORTS & NEW BUSINESS | Mr. Kyle Pletcher of CPA firm Kruggel Lawton provided the Board with final copies of the 2017-18 audit report. Mr. Pletcher reviewed key parts of the audit report and solicited any questions from Board members.
Mr. Donahue reviewed our new Buck Staff Recognition program with the Board. This program encourages all district stakeholders to nominate a staff member or volunteer who goes above and beyond for our kids and our community. Mr. Donahue also reviewed current district enrollment numbers after the fall count day on October 23rd. Mr. Donahue also encouraged all staff and community members to vote on November 6th; many changes have happened to public education in the last 8 years. BCS stakeholders should ensure their voices are heard by voting in the upcoming election.
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| SUPERINTENDENT/DEPARTMENT REPORTS | Updates for BMS, Moccasin, Ottawa, Food Service, Information Technology, Athletic Department & Business/Operations were provided respectfully. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ADOPTION OF CONSENT AGENDA
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MOTION by D. Wentworth, SECONDED by C. Lee, The Board of Education approves the consent agenda for the regular board meeting of October 15th, 2018 be adopted as written:
1. Minutes: 9-17-2018 2. Warrants: September 2018 Expenditures 3. Recommendations to hire as submitted by High School Principal Mrs. Stacey DeMaio, Moccasin Elementary Principal Mrs. Stacey Denison, and Buchanan Middle Schools Principal Mr. Mark Kurland:
4. Extracurricular Updates:
5. Staff Resignations as submitted: · Kathy Hagley – Guidance Administrative Assistant
VOTE: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett NAYS: None MOTION ADOPTED
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| RATIFICATION OF BEA LETTER OF AGREEMENT
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MOTION by J. DeVlaminck, SECONDED by K. Laesch, The Buchanan Board of Education ratifies the letter of agreement between the Buchanan Community Schools and the Buchanan 5-C Educational Association MEA/NEA as presented. Effective date of the agreement is July 16, 2018 to June 30, 2021.
VOTE: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett NAYS: None MOTION ADOPTED
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| EXTRA-CURRICULAR CLUB RECOMMENDATIONS | MOTION BY Member K. Laesch, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the extra-curricular club requests as follows for the 2018-19 school year:
Club recommendations as submitted by Buchanan High School Principal Stacey DeMaio: – Request to add the Prism Club Advisor to the teacher contract under the Class 8 category and that Cindy Swem and Charli Moray are approved to be paid half time each for this role. – Request to add High School Quiz Bowl Advisor to the teacher contract paid under the Class 8 category and that Charli Moray is approved to be paid for this role Club Recommendation as submitted by Buchanan Middle School Principal Mr. Mark Kurland: – Request that the Jr. Herd Club is recognized as a paid advisory position under the teacher’s contract, Class 8 category and that Trinity Young is approved to be paid for this role. VOTE: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett NAYS: None MOTION ADOPTED |
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| 2019 SPANISH TRIP TO COSTA RICA | MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the proposal for overnight/extended student Spanish trip to Costa Rica during the 2019 calendar year; departing June 20, 2019 and returning June 28, 2019 as proposed by Spanish teacher Rachel English.
VOTE: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett NAYS: None MOTION ADOPTED
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| 2019 SUMMER TAX RESOLUTION | MOTION BY Member J. DeVlaminck, SECONDED BY Member H. Burnett, The Board of Education adopts the following resolution:
WHEREAS, this Board previously adopted a resolution to impose a summer tax levy to
collect 100% of annual school property taxes, including debt service, upon property located within the District and continuing from year-to-year until specifically revoked by the Board.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The Board, pursuant to 1976 PA 451, as amended (the Revised School Code), invokes for 2019 its previously adopted ongoing resolution imposing a summer tax levy of all of annual school property taxes, including debt service, upon property located within the District and continuing from year-to-year until specifically revoked by the Board and requests that each city and/or township in which the District is located collect those summer taxes.
2. The Superintendent or designee is authorized and directed to forward to the governing body of each city and/or township in which the District is located a copy of this Board’s resolution imposing a summer property tax levy on an ongoing basis and a copy of this resolution requesting that each such city and/or township agree to collect the summer tax levy for 2019 in the amount specified in this resolution. Such forwarding of the resolutions and the request to collect the summer tax levy shall be performed so that they are received by the appropriate governing bodies before January 1, 2019.
3. Pursuant to and in accordance with Section 1613(1) of the Revised School Code, the Superintendent or designee is authorized and directed to negotiate on behalf of the District with the governing body of each city and/or township in which the District is located for the reasonable expenses for collection of the District’s summer tax levy that the city and/or township may bill under MCL 380.1611 or MCL 380.1612. Any such proposed agreement shall be brought before this Board for its approval or disapproval.
4. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded.
VOTE: C. Lee, K. Laesch, J. DeVlaminck, S. Tobler, D. Wentworth, and H. Burnett NAYS: None MOTION ADOPTED
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| QUESTIONS & COMMENTS FROM BOARD MEMBERS | None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
| NEXT BOARD MEETING | Regular Meeting: November 19th, 6pm @ Buchanan Middle School – Media Center
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| ADJOURNMENT | 6:31 pm | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
