Buchanan Community Schools

Preparing students for life-long success.

12-17-2018 Board Meeting Minutes

(Last Updated On: December 19, 2018)

BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN

                                                                                                                                                  

DECEMBER 17, 2018                      REGULAR MEETING        BUCHANAN HIGH SCHOOL

 

CALL TO ORDER PRESIDENT: Dr. Harvey Burnett opened the meeting at 6:00 pm
ROLL CALL PRESENT: C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett

ABSENT:   None

  OTHERS PRESENT : Timothy Donahue, Tricia Lowery, and Daryl Miller
ADOPTION OF AGENDA

 

MOTION by J. DeVlaminck, SECONDED BY Member R. Writer the agenda for the regular meeting of December 17, 2018 be adopted as written.

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

RECOGNITION OF VISITORS

 

Shawn & Tammie Herrman, Jon LaPorte, Linsey Miller, Stacey Denison, Beth Murphy, Brenda Hess, Mike McMahan, and BHS Choir
COMMUNITY DIALOGUE CITIZENS CONCERNS Mr. Jon LaPorte of Niles FFA Alumni and Friends informed all of the top 16 FFA program competition occurring January 8, 2019, 6:30pm at Niles High School.  Mr. LaPorte expressed how Buchanan students have been involved in this event for the past three years and encouraged all to support our students with the FFA Alumni & Friends chapter.
INFORMATION/REPORTS & NEW BUSINESS –          Beth Murphy and Brenda Hess spoke about the re-           foresting goals for Buchanan.

–          BHS Choir performed a choral presentation.

SUPERINTENDENT/DEPARTMENT REPORTS –          Buck Staff Recognition December Winner – Ms. Laura Henckel

Ms. Henckel was presented with a gift and certificate of appreciation.

Other December Nominees Mentioned: Brian Pruett, Chad VanBeek, Lonnie Hoover, Paula Grove, Cathy Tapia, Dave Griswold, and Mrs. Gregory

–          Updates for BHS, BMS, Moccasin, Ottawa, Director of Academics, Business Office & Operations, Food service, Technology, Transportation, and Athletics were provided respectfully.

–          Mr. Donahue encouraged Board members to attend the joint MASA/MASB conference on February 8th, 2019.

 

ADOPTION OF CONSENT AGENDA

 

 

MOTION by D. Wentworth, SECONDED by R. Writer, The Board of Education approves the consent agenda for the regular board meeting of December 17th, 2018 be adopted as written:

1.        Minutes:

11-19-2018

2.        Warrants:   November 2018 Expenditures

3.        Recommendations to hire as submitted by High School Principal Mrs. Stacey DeMaio & Director of Academics Mrs. Karla Hurlbutt:

Recommended Employee Title
Shannon Best BHS Special Education Teacher
Paula Witherow BHS Math Interventionist

 

4.         Extracurricular Updates:

Buchanan High School
Nancy Eichorst Mentor for Shannon Best (yr. 1)

 

5.        Staff Resignations as submitted:

·          Bryan Pearson – BHS Math Interventionist

6.        Administrator Retirement:

·          Mrs. Karla Hurlbutt – Executive Director of Academic Services: Mrs. Hurlbutt will have served   28 years within the Buchanan Community Schools as of her date of retirement; and 5 years at Berrien Regional Education Service Agency totaling 33 years of dedication to education.  Her retirement date is effective July 31st, 2019.

7.        Athletic Resignation:

·          Orville Thomas, Varsity Football

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

BVA GRADUATION CERTIFICATION

 

Motion By R. Writer, Seconded By K. Laesch, upon satisfactory completion of district requirements for high school graduation, the Board of Education hereby approves:

Buchanan Virtual Academy Students:

–       Makayla Williams

–       Payton Dalton

To Be Certified For Graduation.

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

BOARD POLICIES – SECOND READING & ADOPTION MOTION BY Member J. DeVlaminck, SECONDED BY Member K. Laesch, The Buchanan Board Of Education approves the sescond reading and adoption of the following NEOLA – volume 33, no. 1; new, revised, and or deleted  policies:

POLICY

DESCRIPTION
0100 Definitions
0122 Revised Bylaw
0131.1 Revised Bylaw
0143.1 Revised Bylaw
0165.6 Revised Bylaw
0166 Revised Bylaw
0167.1 Revised Bylaw
0167.2 Revised Bylaw
0167.3 Revised Bylaw
0167.6 Revised Bylaw
1422 Nondiscrimination and Equal Employment Opportunity
1662 Anti-Harassment
2112 Parent and Family Engagement
2260 Nondiscrimination and Access to Equal Educational Opportunity
2261 Title I Services
2261.01 Parent and Family Member participation in Title I Programs
2261.03 District and School Report Card
2271 Postsecondary (Dual) Enrollment Option Program
2700 P.A. 25 Annual Report
3120 Employment of Professional Staff
3120.04 Employment of Substitutes
3122 Nondiscrimination and Equal Employment Opportunity
3130 Assignment and Transfer
3362 Anti-Harassment
4122 Nondiscrimination and Equal Employment Opportunity
4162 Controlled Substance and Alcohol policy for Commercial Motor Vehicle (CMV) Drivers and Other Employees Who Perform Safety Sensitive Functions
4362 Anti-Harassment
5330 Use of Medications
5460 Graduation Requirements
5517 Anti-Harassment
5517.02 Sexual Violence
5540 Interrogation of Students
5610 Emergency Removal, Suspension, and Expulsion of Students
5610.01 Expulsions/Suspension – Required by Statute
5611 Due Process Rights
5630.01 Student Seclusion and Restraint
6325 Procurement – Federal Grants/Funds
6350 Prevailing Wage Coordinator
8210 School Calendar

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

RESOLUTION TO SUPPORT BUCHANAN TREE FRIENDS MOTION BY Member J. DeVlaminck, SECONDED BY Member R. Writer, The Buchanan Board of Education hereby adopts the following resolution of support:

Whereas, a public school district is tasked with providing for the safety and welfare of its students and to educate students in a safe, healthy, and nurturing environment; and

Whereas, we exercise our values set forth in our mission: preparing students for life-long success; our vision: to develop responsible, resilient, creative citizens capable of succeeding in a global community; and our beliefs: opportunities for students – high student achievement – continuous improvement – partnerships with families – safe, supportive, respectful environment; to support our community and the children and families of our district; and

Whereas, the Buchanan Tree Friends is a local community group with the current goals towards health and growth of present and future environmental sustainability in our community.

Now, therefore be it resolved that the Buchanan Community Schools and its Board of Education support the current goals, mission, and initiatives of the Buchanan Area Tree Friends; and furthermore pledges cooperation with Buchanan Tree Friends for new trees added to district campus areas; the Board additionally resolves to encourage alumni, graduating classes, and other district stakeholders to consider donations and gifts of new trees for district campus areas in partnership with the Buchanan Tree Friends.

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

BOARD OF EDUCATION AND BEA LETTER OF AGREEMENT MOTION BY Member K. Laesch, SECONDED BY Member S. Tobler, The Buchanan Board Of Education ratifies the Letter of Agreement Between the Buchanan Board Of Education and the Buchanan 5-C Educational Association MEA/NEA as presented regarding calendar grievance.

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

EMERGENCY/SECURITY PLANNING COMMITTEE MOTION BY Member H. Burnett, SECONDED BY Member D. Wentworth,The Buchanan Board Of Education hereby resolves to authorize the establishment of an emergency & security planning committee and for its members to be appointed by the Board of Education at the annual organizational meeting scheduled for Monday, January 7th, 2019.

The Board further resolves that this new committee will include representative members of district staff, operations leaders, and other personnel the Board committee members may designate. The new committee will also consult with local and county emergency planning units to ensure best practices are implemented.

The Board further resolves that this new committee will be a separate entity from the current district crisis team, which will still function to address trauma-inducing or social/emotional welfare matters for district students, staff, and community members.

After the core Board members for this committee are appointed in January, the full committee will meet as soon as possible thereafter to begin reviewing current emergency plans and policies, drafting and recommending updated and comprehensive security protocols for district buildings, and drafting and recommending new policies for building access, doors, and security. An initial goal will be to have this committee’s work completed in preparation for the 2019-2020 school year.

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

SNAP-RAISE FUNDRAISER REQUEST – BCS BASKETBALL MOTION BY Member S. Tobler, SECONDED BY Member R. Writer,The Buchanan Board of Education approves the athletic department’s request as submitted by Athletic Director Lonnie Hoover, to use the email based fundraiser program, SNAP-Raise to utilize text and social media for the BCS basketball program’s 2018-19 school season.  This email based fundraiser allows for friends and family globally to donate to a specific cause without purchasing a service or product.

VOTE:  C. Lee, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, D. Wentworth, and     H. Burnett NAYS:  None     MOTION UNANIMOUSLY  ADOPTED

 
QUESTIONS & COMMENTS FROM BOARD MEMBERS None
NEXT BOARD MEETING Reorganizational Meeting: Monday, January 7th, 6pm @ Buchanan High School – Board of Education room
ADJOURNMENT 6:42 pm
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Updated: December 19, 2018 — 2:07 PM
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