11-14-2016 Board Minutes

Board Minutes

(Last Updated On: February 22, 2018)

BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN

NOVEMBER 14, 2016 REGULAR MEETING BUCHANAN MIDDLE SCHOOL

CALL TO ORDER

President, Dr. Harvey Burnett opened the meeting at 6:01 pm

ROLL CALL

PRESENT: K. Laesch (6:03pm arrival), R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett

ABSENT: None

OTHERS PRESENT : Dr. Andrea van der Laan & Tricia Lowery

AGENDA

MOTION BY Member L. Miller, SECONDED BY Member R. Writer the agenda for the regular meeting of November 14^th, 2016 be adopted as written. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

RECOGNITION OF VISITORS

Chris Lee & Athletic Director, Lonnie Hoover

COMMUNITY DIALOGUE/CITIZENS CONCERNS

None

INFORMATION/REPORTS & NEW BUSINESS

Dr. Andrea van der Laan gave an introduction to Athletic Director, Lonnie Hoover, whom presented information regarding SAC.

SUPERINTENDENT /DEPARTMENT REPORTS

None

MINUTES-REGULAR & SPECIAL MEETING

MOTION BY Member K. Laesch, SECONDED BY Member L. Miller, The minutes of the regular meeting of October 17, 2016 be adopted as written. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

WARRANTS

MOTION by J. DeVlaminck, SECONDED by D. Wentworth, The Board of Education approve the payment of payroll of $868,722.39 and the payment of expenditures of $309,480.26 for invoices from the General Fund and the payment of payroll of $18,714.22 and the payment of expenditures of $98,557.01 for invoices from the School Service Fund. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

PAC RESIGNATION – BRITNEY SHINALL

MOTION BY Member D. Wentworth, SECONDED BY Member S. Tobler, The Buchanan Board of Education accepts the resignation of Britney Shinall, Elementary Parent Advisory Committee Representative. The Board would like to thank Britney for her dedication and service to the Buchanan Community Schools. We wish Mrs. Shinall the best in future endeavors ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

FANNING HOWEY ASSOCIATES, INC. SETTLEMENT AGREEMENT

MOTION BY Member L. Miller, SECONDED BY Member H. Burnett, The Buchanan Board of Education approves the Settlement Agreement between Fanning Howey Associates, INC. and Buchanan Community Schools. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

CERTIFIED STAFF PATERNITY LEAVE

MOTION BY Member R. Writer, SECONDED BY Member S. Tobler, The Buchanan Board of Education grants paternity leave to Jared Underhill, Buchanan High School – 10^th Grade Social Studies Teacher, from approximately January 10, 2017 (barring any complications) and returning January 31, 2017, in accordance with article XI, section B.2.D., using all accumulated sick days with any remaining days to be unpaid according to the Family Medical Leave Act.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

HEALTH CARE AIDE RECOMMENDATION

MOTION BY Member J. DeVlaminck, SECONDED BY Member L. Miller, The Buchanan Board of Education accepts the recommendation as submitted by Mr. Mark Nixon, to hire Mrs. Paula Groves, as a Moccasin Elementary Paraprofessional – Health Care Aide during the 2016-17 School Year. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

2017 SUMMER TAX RESOLUTION

MOTION BY Member D. Wentworth, SECONDED BY Member R. Writer, The Buchanan Board of Education adopts the following resolution:

WHEREAS, this Board previously adopted a resolution to impose a summer tax levy to

collect 100% of annual school property taxes, including debt service, upon

property located within the District and continuing from year-to-year until specifically revoked

by the Board.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Board, pursuant to 1976 PA 451, as amended (Revised School Code),

invokes for 2017 its previously adopted ongoing resolution imposing a summer tax levy of

100% of annual school property taxes, including debt service, upon

property located within the District and continuing from year-to-year until specifically revoked

by the Board and requests each city and/or township in which the District is located to collect

those summer taxes.

2. The Superintendent or designee is authorized and directed to forward to the

governing body of each city and/or township in which the District is located a copy of this

Board’s resolution imposing a summer property tax levy on an ongoing basis and a copy of this

resolution requesting that each such city and/or township agree to collect the summer tax levy for

2017 in the amount specified in this resolution. Such forwarding of the resolutions and the

request to collect the summer tax levy shall be performed so that they are received by the

appropriate governing bodies before January 1, 2017.

3. Pursuant to and in accordance with Section 1613(1) of the Revised School Code,

the Superintendent or designee is authorized and directed to negotiate on behalf of the District

with the governing body of each city and/or township in which the District is located for the

reasonable expenses for collection of the District’s summer tax levy that the city and/or township

may bill under MCL 380.1611 or MCL 380.1612. Any such proposed agreement shall be

brought before the Board for its approval or disapproval.

4. All resolutions and parts of resolutions insofar as they conflict with the provisions

of this resolution be and the same are hereby rescinded.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

ATHLETIC RECOMMENDATIONS UPDATE

MOTION BY Member S. Tobler, SECONDED BY Member H. Burnett, The Buchanan Board of Education approves the recommendation as submitted by Athletic Director, Mr. Lonnie Hoover, to appoint the below listed Athletic Coaches for the 2016-17 School Year at the listed step/class and position:

Coach	Position	Step	Class
Byron Cribley	MS Football	4	7
Ryan Mohney	MS Football	7	7
Larry Monsma	9^th Grade Boys’ Basketball	9	4
Steve Young	JV Boys’ Basketball	9	4
Tom Brinks	Varsity Girls’ Track	9	4

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

BOARD POLICIES – FIRST READING

MOTION BY Member H. Burnett, SECONDED BY Member K. Laesch, The Buchanan Board of Education approves the first reading of the following new, deleted and /or revised policies:

Bylaws & Policies	Description
Bylaw 0100	Definitions
P 7540	Technology (Revised)
P 7540.01V1	Technology Privacy (Revised)
P 7540. 02	Web Content, Services & Apps (Revised)
P 1619/ 3419/ 4419	Group Health Plans (New/ Replacement)
P 1619.02/ 3419.02/ 4419.02	Privacy Protections of Fully Insured Group Health plans (Revised)
P 1619.03/ 3419.03/ 4419.03	Patient Protection & Affordable Care Act (New)
P 2628	State Aid Incentives
P 3142	Probationary Teachers
P 3420/ 4420	Heath Insurance Benefit (Delete)
P 5830	Student Fund-Raising (Revised)
P 6424	Purchasing Card (Revised)
P 6605	Crowfunding (New)
P 8321	Criminal Justice Information Security (Non-Criminal Justice Agency) (Revised)
P 9700	Relations with Special Interest Groups (Revised)

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

SCHOOL FARM LEASE

MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education approve the attached Farm Land Lease Agreement with Shane Masten for the rental of land at the School Farm for a three (3) year period ending November 30^th, 2019. The President and Secretary are hereby authorized to sign the agreement on behalf of the Board. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, L. Miller, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

QUESTIONS & COMMENTS FROM BOARD MEMBERS

Senior Trustee, Mr. Lloyd Miller, discussed some Buchanan Community events such as McCoy Creek Trail’s mural this year and the 5K Fun Run that occurred 10/15/16 with 146 participants that raised $4000-$5000 in cash for 6 major projects. Mr. Miller also spoke on the Buchanan Community Schools improvements and progress over the past 13 years.

NEXT BOARD MEETING

December 19^th, 6pm @ Buchanan High School Auditorium

ADJOURNMENT

6:51 pm