6-18-2018 Board Minutes

Board Minutes

(Last Updated On: June 19, 2018)

BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN

JUNE 18, 2018 REGULAR MEETING BUCHANAN MIDDLE SCHOOL

BUDGET HEARING: CALL TO ORDER

President Harvey Burnett opened the hearing at 5:35 pm

ROLL CALL

PRESENT: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett ABSENT: None

COMMUNITY DIALOGUE CITIZENS CONCERNS ON 2018-19 BUDGET APPROPRIATIONS

Budget report provided by Tricia Lowery, Executive Director of Business and Operations. Tricia responded to questions by the Board and Wendy Murphy, BEA President.

ADJOURNMENT

5:50 pm

CALL TO ORDER

President Harvey Burnett opened the meeting at 6:01 pm

ROLL CALL

PRESENT: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett

ABSENT: None

OTHERS PRESENT : Timothy Donahue, Tricia Lowery, and Daryl Miller

ADOPTION OF AGENDA

MOTION BY Member S. Tobler, SECONDED BY Member D. Wentworth the agenda for the regular meeting of June 18^th, 2018 be adopted as written.

ROLL CALL VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

RECOGNITION OF VISITORS

K. Hurlbutt, M. Hollandsworth, W. Murphy, R. Carlson, S. Willis, R. Cornwell, C. Cornwell, J. Kirksey

COMMUNITY DIALOGUE CITIZENS CONCERNS

Jennifer Kirksey, EnviroClean employee, addressed the Board regarding her concerns with custodial service, Team MJV.

SUPERINTENDENT /DEPARTMENT REPORTS

Buchanan Middle School Principal Mark Kurland presented Mr. Hollandsworth, High School/Middle School band director with an award for increased county & state wide band performance scorings and leading our district’s Band in a forward direction. Mr. Kurland stated that since 2014, when Mr. Hollandsworth joined our district, our band has succeeded in great strides of recognizable improvement; including receiving the highest scoring of all “1s” for solo ensemble for the past two years.

Superintendent Donahue asked for input regarding the July 20^th Board Retreat. Kelly Laesch will work with Mr. Donahue to plan the Board Retreat.

ADOPTION OF CONSENT AGENDA

MOTION by K. Laesch, SECONDED by C. Lee, The Board of Education approves the consent agenda for the regular board meeting of June 18, 2018 be adopted as written:

1. Minutes: 6-5-2018

2. Warrants: May 2018 Expenditures

VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

ADOPTION OF THE 2017-18 FINAL BUDGET AMENDMENT & 2018-19 BUDGET APPROPRIATION RESOLUTION

MOTION by D. Wentworth, SECONDED by K. Laesch, The Buchanan Board of Education, in accordance with the General Appropriations Act, accepts the Buchanan Community School’s budget for the fiscal year 2017-18 amended as presented and the 2018-19 Budget Appropriation. Said documents to be entered into the minutes of this meeting and to take immediate effect.

Board Treasurer, J. DeVlaminck expressed concern about the district’s deficit budgets in each of the preceding several years. He indicated that members of the Finance Committee will be advocating for balanced budgets in the fiscal years ahead. Because this was Superintendent Donahue’s first year, the Board did not wish to impose this directive at this time but will do so in future budget reviews and proposals.

ROLL CALL VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

SCHOOL BUS LEASE RECOMMENDATION

MOTION BY Member J. DeVlaminck, SECONDED BY Member R. Writer, The Buchanan Board of Education, approves the recommendation as submitted by Tricia Lowery, Executive Director of Business and Operations to lease four (4) new regular 77 passenger buses at $11,837.33 per bus, per year; and one (1) new lift bus (handicap/wheelchair accessible) at $13,992.87 per year. All said vehicles will be leased for a period of three (3) years, totaling $61,342.19 per year.

VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

2018 VAN PURCHASE

MOTION BY Member J. DeVlaminck, SECONDED BY Member K. Laesch, The Buchanan Board of Education approves the recommendation as submitted by Tricia Lowery, Director of Business and Operations for the District to purchase a 2018 White Dodge Grand Caravan SE from SORG Dodge Chrysler Jeep for a total of $22,893.00

ROLL CALL VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

BOARD POLICIES – SECOND READING & ADOPTION

MOTION BY Member H. Burnett, SECONDED BY Member C. Lee, The Buchanan Board of Education approves the second reading and adopts the following NEOLA – Volume 32, NO. 2; new, revised, and or deleted policies:

POLICY	Description
0140	Membership
1421	Criminal History Record Check
3121	Criminal History Record Check
4121	Criminal History Record Check
4162	Controlled Substance & Alcohol Policy for Commercial Motor Vehicle (CMV) Drivers & Other Employees Who Perform Safety Sensitive Functions
5111	Eligibility of Resident /Nonresident Students
7540.02	Web Accessibility, Content, Apps & Services
7530.02	Staff Use of Personal Communication Devices
7530	Lending of Board Owned Equipment
7542	Access to District Technology Resources and or Information Resources From Personal Communication Devices
7543	Utilization of The District’s Website & Remote Access to The District’s Network
8321	Criminal Justice Information Security (Non-Criminal Justice Agency)

VOTE: C. Lee, R. Writer, J. DeVlaminck, S. Tobler, and H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

DISTRICT SEX EDUCATION ADVISORY BOARD

MOTION by D. Wentworth, SECONDED by R. Writer, The Buchanan Board of Education approves the recommendation as submitted by Karla Hurlbutt, Director of Academic Services to appoint Katie Berry and Sandy Tobler as the Co-chairs for the Buchanan Sex Education Advisory Board for the 2018-19 school year. VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

MOCCASIN ELEMENTARY ADMINISTRATIVE CONTRACT

MOTION by J. DeVlaminck, SECONDED by S. Tobler, The Buchanan Board of Education approves a two (2) year contract effective July 1, 2018 through June 30, 2020 for the following:

– Moccasin Elementary Principal, Mrs. Stacey Denison

ROLL CALL VOTE: C. Lee, D. Wentworth, K. Laesch, R. Writer, J. DeVlaminck, S. Tobler, H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED

QUESTIONS & COMMENTS FROM BOARD MEMBERS

Board Members discussed Active Shooter training taking place at BMS and also circulated a Thank You card from Ottawa.

NEXT BOARD MEETING

July 16^th, 6:00 pm, Buchanan High School Auditorium

ADJOURNMENT

6:29 pm