Buchanan Community Schools

Preparing students for life-long success.

6-06-2017 Board Minutes

BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN

 

JUNE 6TH, 2017                    REGULAR MEETING             BUCHANAN HIGH SCHOOL

 

CALL TO ORDER  

President, Dr. Harvey Burnett, opened the meeting at 6:05 pm

 

ROLL CALL PRESENT: K. Laesch (tardy), R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett

 

  ABSENT: D. Wentworth

 

  OTHERS PRESENT : Dr. Andrea van der Laan & Tricia Lowery

 

ADOPTION OF AGENDA

 

MOTION BY Member R. Writer, SECONDED BY Member C. Lee the agenda for the regular meeting of June 6th, 2017 be adopted as written.  ROLL CALL VOTE:  R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett

NAYS:  None     MOTION  ADOPTED

 

RECOGNITION OF VISITORS

 

Faculty: Sharon Steinke, Mark Nixon, Melissa Frost, Sue Lentz, Brian Pruett, Stacey Denison & Family, Karla Hurlbutt, Daryl Miller, Karen McGuirt,

 

Graduates: Brixton Adkerson & Family, Breeana Hendershott & Family

 

Retirement Honoree: Carol Mondschein

 

Other: Boy Scouts & Traci Welch

 

COMMUNITY DIALOGUE/CITIZENS CONCERNS

 

Mary Kay Welsh – inquiry regarding Buchanan athletics, concerned parents, students, Moses Kyles & Mrs. Kyles, Matt Colglazier, Lloyd Miller, Brian Brown, Michelle Wesner, Alex & Anna Tobler, Ron Spitz and Mike Welsh

 

INFORMATION/REPORTS & NEW BUSINESS

 

None
SUPERINTENDENT /DEPARTMENT REPORTS

 

Superintendent, Dr. Andrea van der Laan provided Athletic Report outlining a four year history of Buchanan Varsity Baseball and changes and accomplishments of Athletic Director, Mr. Lonnie Hoover since 2015 to date.

 

MINUTES-REGULAR & SPECIAL MEETING

 

MOTION BY Member S. Tobler, SECONDED BY Member K. Laesch, The minutes of the regular meeting of May 15th, 2017, be adopted as written. ROLL CALL VOTE:  K. Laesch R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett

NAYS:  None     MOTION  ADOPTED

 

BUCHANAN STEP UP & VIRTUAL ACADEMY GRADUATION CERTIFICATION MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, Upon satisfactory completion of district requirements for High School graduation, the Board of Education hereby approves the Buchanan Virtual Academy Graduates:  Brixton Adkerson, Kassandra O’Hara and Breeana Hendershot to be certified for graduation.  ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED
MHSAA RESOLUTION – 2017-18

 

MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education dopt the following resolution:

 

The Buchanan Middle and High Schools which are under the direction of this Board of Education in the School District of Buchanan, City of Buchanan, County of Berrien, State of Michigan, are hereby:

 

(A) enrolled as members of the Michigan High School Athletic Association, Inc., a nonprofit association, and

(B) are further enrolled to participate in the approved interschool athletic activities as sponsored by said association.

 

The Board of Education/Governing Body hereby delegates to the Superintendent of his/her designee(s) the responsibility for the supervision and control of said activities, and hereby accepts the Constitution and By-Laws of said association and adopts as its own the rules, regulations and interpretation (as minimum standards), as published in the current HANDBOOK as the governing code under which the said school(s) shall conduct its program of interscholastic athletics and agrees to primary enforcement of said rules, regulations, interpretations and qualifications.  In addition, it is hereby agreed that schools which host or participate in the association’s meets and tournaments shall follow and enforce all tournament policies, procedures and schedules.

 

This authorization shall be effective from August 1, 2017 and shall remain effective until July 31, 2018, during which the authorization may not be revoked.

 

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

ATHLTETIC COACHING RECOMMENDATIONS – 2017-18 SCHOOL YEAR AND 2016-17 UPDATE

 

MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education approves the 2017-18 athletic coaching appointments:

RECOMMENDED 2017-18 COACHES SPORT STEP & CLASS CAP CLASSES
Shelly Bender Varsity Volleyball Step 6, Class 2 CAP class 1
Reid McBeth MS Football Step 3, Class 7 CAP class 1,2,5
Orville Thomas Varsity Football Step 1, Class1 CAP 1 to be completed summer 2017
Brad Kyle Assistant Varsity  Football Step 1, Class 4 No CAP classes
Bill Carson Assistant HS Football Step 2, Class 4 No CAP classes
Jim Worke Assistant HS Football Step 2, Class 4 No CAP classes
Erik Johansen Assistant HS Football Step 1, Class 4 No CAP classes

AND THE 2016-17 UPDATE COACHING APPOINTMENT OF:

RECOMMENDED 2016-17 COACH UPDATE SPORT STEP & CLASS CAP CLASSES
Natalie Kluge MS Girls Track Step 1, Class 7 No CAP classes

 

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

MOCCASIN PRINCIPAL RECOMMENDATION, MRS. STACEY DENISON

 

MOTION BY Member K. Laesch, SECONDED BY Member R. Writer, The Buchanan Board of Education approves the recommendation as submitted by Superintendent, Dr. Andrea van der Laan, for Mrs. Stacey Denison to be approved as Moccasin Elementary Principal for the 2017-18 school year.  ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED
BHS SOCIAL STUDIES INSTRUCTOR RECOMMENDATION

 

MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education approves the recommendation as submitted by Buchanan High School Principal, Mrs. Stacey DeMaio, to board Mr.  Erik Johansen as Social Studies Instructor for the 2017-18 school year.  Mr. Johansen will be compensated at step 8 salary level of the teaching agreement.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

PERCUSSION INSTRUCTOR

 

MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the recommendation as submitted by Buchanan High School Principal, Mrs. Stacey DeMaio and Band Instructor, Mr. Mark Hollandsworth, to board Mr. Michael Stutsman as percussion Instructor.  Mr. Stutsman will be hired up to approximately 103 hours per year, with multiple commitments outside of the regular school day, including but not limited to concerts, public performances, and a summer marching band camp.  Mr. Stutsman will be paid a $2000.00 stipend for his service.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

BUCHANAN VIRTUAL MENTOR RECOMMENDATION MOTION BY Member K. Laesch, SECONDED BY Member C. Lee, The Buchanan Board of Education accepts the recommendation as submitted by Mrs. Sharon Steinke to hire Mrs. Cheryl Manlinowski as a mentor for Buchanan Virtual Academy; not to exceed 15 hours a week.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

BOARD POLICIES – SECOND READING MOTION BY Member H. Burnett, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the second reading of the following revised, new, and deleted policies:

Policies/Administration Description
P 0160 Open Meeting
P 2221 Mandatory Courses
P 2461 Recording of District Meetings Involving Students and/or Parents
P 2623 Student Assessment
P 3120.04 Employment of Substitutes
P 3121 Criminal History Record Check
P 4121 Criminal History Record Check
P 5330.02 Opioid Antagonists
P 5517.01 Bullying and Other Aggressive Behavior Toward Students
P 5610 Emergency Removal, Suspension, and Expulsion of Nondisabled Students
P 5610.01 Expulsions/Suspensions – Required by Statute
P 7540.02 Web Content, Services and Apps
P 8330 Student Records
P 8400 School Safety Information
P 8500 Food Services
P 8510 Wellness
P 5111.01 Homeless Students
P 5111.03 Children and Youth in Foster Care
P 8340 Letters of Reference
P 8300 Continuity of Organizational Operations Plan
P 8305 Information Security
P 3140 Termination & Resignation
P 4140 Termination & Resignation

 

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

SET 2017-18 BUDGET PUBLIC HEARING DATE MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education adopt the following resolution:

 

WHEREAS:

 

The Uniform Budget Act requires the 2017-18 Budget be adopted prior to

July 1, 2017.

 

THEREFORE BE IT RESOLVED:

 

The public hearing for the 2017-18 Budget will be held at 5:30 p.m. on June 19, 2017 at Buchanan Middle School.

 

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

L-4029, RESOLUTION TO LEVY TAXES MOTION BY Member S. Tobler, SECONDED BY Member K. Laesch, The Buchanan Board of Education approves the attached tax rates as authorized for levy on the 2017 tax roll per the 2017 tax rate request for L-4029.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

HIGH SCHOOL PAVING PROJECT MOTION BY Member J. DeVlaminck, SECONDED BY Member K. Laesch, The Buchanan Board of Education approves the proposal of asphalt maintenance at the Buchanan High School using: Affordable Asphalt located in Buchanan, Michigan, in the amount of $335,200; with an additional $11,300 for an alternate section in the staff lot and with the expected completion date to be before August 15th, 2017.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

2017-18 THROUGH 2018-19 ADMINISTRATIVE CONTRACTS MOTION BY Member S. Tobler, SECONDED BY Member C. Lee, The Buchanan Board of Education approves two (2) year contracts effective July 1, 2017 through June 30, 2019 for the following:

–   BUSINESS MANAGER, TRICIA LOWERY

–   MIDDLE SCHOOL PRINCIPAL, MARK KURLAND

–   MIDDLE SCHOOL ASSISTANT PRINCIPAL, KARLA HURLBUTT

–   ATHLETIC DIRECTOR, MR. LONNIE HOOVER

–   HIGH SCHOOL PRINCIPAL, STACEY DEMAIO

–   HIGH SCHOOL ASSISTANT PRINCIPAL, BRIAN PRUETT

–   CTE DIRECTOR, JOSH PAQUETTE

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

CLOSED SESSION MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education move into closed session at the parent’s request for hearing on student discipline.  ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

 

OPEN SESSION MOTION BY Member R. Writer, SECONDED BY Member S. Tobler, The Buchanan Board of Education returns to open session.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

STUDENT DISCIPLINE BOARD DECISION – EXPULSION – STUDENT #516929

 

MOTION BY Member H. Burnett, SECONDED BY Member S. Tobler, The Buchanan Board of Education adopt the following resolution:

WHEREAS, the administration has presented to the Board of Education, a recommendation concerning the expulsion of a student who was in violation of Buchanan School Board Policy #5610.01 on May 24, 2017; and

WHEREAS, the administration has notified the student and parent(s) involved of the accusations against the student, the recommendation of expulsion, and their rights to a hearing on this date;

NOW, THEREFORE, BE IT RESOLVED:

The Buchanan Board of Education hereby expels student #516929 from attendance in the Buchanan Community Schools effective immediately for the remainder of the 2016-17 school year and school year 2017-18 with the following conditions:

1)        2017-2018 school year, the student must complete 11th grade year while attending Buchanan Virtual Academy or another alternative setting.

2)        The student must attend six sessions of counseling with an outside the school district professional (responsibility of parent/guardian) and obtain a release to report back to school from the counselor prior to re-admittance meeting with the Superintendent of the Buchanan Community Schools.

3)        Upon the completion of the first two steps, the student and parents/guardians must contact the Superintendent of Buchanan Community Schools to schedule a re-admittance meeting back into Buchanan Community Schools.

4)        Any recommendation will be reviewed by the Buchanan School Board before a decision to re-instate the student will be made.

ROLL CALL VOTE:  K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS:  None     MOTION  ADOPTED

QUESTIONS & COMMENTS FROM BOARD MEMBERS None
 

NEXT REGULAR BOARD MEETING

Monday, June 19th, 6pm @ Buchanan Middle School
ADJOURNMENT 7:02 pm

 

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Updated: June 7, 2017 — 4:13 PM
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