6-06-2017 Board Minutes

Board Minutes, Board of Education

(Last Updated On: February 22, 2018)

BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN

JUNE 6^TH, 2017 REGULAR MEETING BUCHANAN HIGH SCHOOL

CALL TO ORDER

President, Dr. Harvey Burnett, opened the meeting at 6:05 pm

ROLL CALL

PRESENT: K. Laesch (tardy), R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett

ABSENT: D. Wentworth

OTHERS PRESENT : Dr. Andrea van der Laan & Tricia Lowery

ADOPTION OF AGENDA

MOTION BY Member R. Writer, SECONDED BY Member C. Lee the agenda for the regular meeting of June 6^th, 2017 be adopted as written. ROLL CALL VOTE: R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett

NAYS: None MOTION ADOPTED

RECOGNITION OF VISITORS

Faculty: Sharon Steinke, Mark Nixon, Melissa Frost, Sue Lentz, Brian Pruett, Stacey Denison & Family, Karla Hurlbutt, Daryl Miller, Karen McGuirt,

Graduates: Brixton Adkerson & Family, Breeana Hendershott & Family

Retirement Honoree: Carol Mondschein

Other: Boy Scouts & Traci Welch

COMMUNITY DIALOGUE/CITIZENS CONCERNS

Mary Kay Welsh – inquiry regarding Buchanan athletics, concerned parents, students, Moses Kyles & Mrs. Kyles, Matt Colglazier, Lloyd Miller, Brian Brown, Michelle Wesner, Alex & Anna Tobler, Ron Spitz and Mike Welsh

INFORMATION/REPORTS & NEW BUSINESS

None

SUPERINTENDENT /DEPARTMENT REPORTS

Superintendent, Dr. Andrea van der Laan provided Athletic Report outlining a four year history of Buchanan Varsity Baseball and changes and accomplishments of Athletic Director, Mr. Lonnie Hoover since 2015 to date.

MINUTES-REGULAR & SPECIAL MEETING

MOTION BY Member S. Tobler, SECONDED BY Member K. Laesch, The minutes of the regular meeting of May 15^th, 2017, be adopted as written. ROLL CALL VOTE: K. Laesch R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett

NAYS: None MOTION ADOPTED

BUCHANAN STEP UP & VIRTUAL ACADEMY GRADUATION CERTIFICATION

MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, Upon satisfactory completion of district requirements for High School graduation, the Board of Education hereby approves the Buchanan Virtual Academy Graduates: Brixton Adkerson, Kassandra O’Hara and Breeana Hendershot to be certified for graduation. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

MHSAA RESOLUTION – 2017-18

MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education dopt the following resolution:

The Buchanan Middle and High Schools which are under the direction of this Board of Education in the School District of Buchanan, City of Buchanan, County of Berrien, State of Michigan, are hereby:

(A) enrolled as members of the Michigan High School Athletic Association, Inc., a nonprofit association, and

(B) are further enrolled to participate in the approved interschool athletic activities as sponsored by said association.

The Board of Education/Governing Body hereby delegates to the Superintendent of his/her designee(s) the responsibility for the supervision and control of said activities, and hereby accepts the Constitution and By-Laws of said association and adopts as its own the rules, regulations and interpretation (as minimum standards), as published in the current HANDBOOK as the governing code under which the said school(s) shall conduct its program of interscholastic athletics and agrees to primary enforcement of said rules, regulations, interpretations and qualifications. In addition, it is hereby agreed that schools which host or participate in the association’s meets and tournaments shall follow and enforce all tournament policies, procedures and schedules.

This authorization shall be effective from August 1, 2017 and shall remain effective until July 31, 2018, during which the authorization may not be revoked.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

ATHLTETIC COACHING RECOMMENDATIONS – 2017-18 SCHOOL YEAR AND 2016-17 UPDATE

MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education approves the 2017-18 athletic coaching appointments:

RECOMMENDED 2017-18 COACHES	SPORT	STEP & CLASS	CAP CLASSES
Shelly Bender	Varsity Volleyball	Step 6, Class 2	CAP class 1
Reid McBeth	MS Football	Step 3, Class 7	CAP class 1,2,5
Orville Thomas	Varsity Football	Step 1, Class1	CAP 1 to be completed summer 2017
Brad Kyle	Assistant Varsity Football	Step 1, Class 4	No CAP classes
Bill Carson	Assistant HS Football	Step 2, Class 4	No CAP classes
Jim Worke	Assistant HS Football	Step 2, Class 4	No CAP classes
Erik Johansen	Assistant HS Football	Step 1, Class 4	No CAP classes

AND THE 2016-17 UPDATE COACHING APPOINTMENT OF:

RECOMMENDED 2016-17 COACH UPDATE	SPORT	STEP & CLASS	CAP CLASSES
Natalie Kluge	MS Girls Track	Step 1, Class 7	No CAP classes

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

MOCCASIN PRINCIPAL RECOMMENDATION, MRS. STACEY DENISON

MOTION BY Member K. Laesch, SECONDED BY Member R. Writer, The Buchanan Board of Education approves the recommendation as submitted by Superintendent, Dr. Andrea van der Laan, for Mrs. Stacey Denison to be approved as Moccasin Elementary Principal for the 2017-18 school year. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

BHS SOCIAL STUDIES INSTRUCTOR RECOMMENDATION

MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education approves the recommendation as submitted by Buchanan High School Principal, Mrs. Stacey DeMaio, to board Mr. Erik Johansen as Social Studies Instructor for the 2017-18 school year. Mr. Johansen will be compensated at step 8 salary level of the teaching agreement.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

PERCUSSION INSTRUCTOR

MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the recommendation as submitted by Buchanan High School Principal, Mrs. Stacey DeMaio and Band Instructor, Mr. Mark Hollandsworth, to board Mr. Michael Stutsman as percussion Instructor. Mr. Stutsman will be hired up to approximately 103 hours per year, with multiple commitments outside of the regular school day, including but not limited to concerts, public performances, and a summer marching band camp. Mr. Stutsman will be paid a $2000.00 stipend for his service.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

BUCHANAN VIRTUAL MENTOR RECOMMENDATION

MOTION BY Member K. Laesch, SECONDED BY Member C. Lee, The Buchanan Board of Education accepts the recommendation as submitted by Mrs. Sharon Steinke to hire Mrs. Cheryl Manlinowski as a mentor for Buchanan Virtual Academy; not to exceed 15 hours a week.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

BOARD POLICIES – SECOND READING

MOTION BY Member H. Burnett, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the second reading of the following revised, new, and deleted policies:

Policies/Administration	Description
P 0160	Open Meeting
P 2221	Mandatory Courses
P 2461	Recording of District Meetings Involving Students and/or Parents
P 2623	Student Assessment
P 3120.04	Employment of Substitutes
P 3121	Criminal History Record Check
P 4121	Criminal History Record Check
P 5330.02	Opioid Antagonists
P 5517.01	Bullying and Other Aggressive Behavior Toward Students
P 5610	Emergency Removal, Suspension, and Expulsion of Nondisabled Students
P 5610.01	Expulsions/Suspensions – Required by Statute
P 7540.02	Web Content, Services and Apps
P 8330	Student Records
P 8400	School Safety Information
P 8500	Food Services
P 8510	Wellness
P 5111.01	Homeless Students
P 5111.03	Children and Youth in Foster Care
P 8340	Letters of Reference
P 8300	Continuity of Organizational Operations Plan
P 8305	Information Security
P 3140	Termination & Resignation
P 4140	Termination & Resignation

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

SET 2017-18 BUDGET PUBLIC HEARING DATE

MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education adopt the following resolution:

WHEREAS:

The Uniform Budget Act requires the 2017-18 Budget be adopted prior to

July 1, 2017.

THEREFORE BE IT RESOLVED:

The public hearing for the 2017-18 Budget will be held at 5:30 p.m. on June 19, 2017 at Buchanan Middle School.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

L-4029, RESOLUTION TO LEVY TAXES

MOTION BY Member S. Tobler, SECONDED BY Member K. Laesch, The Buchanan Board of Education approves the attached tax rates as authorized for levy on the 2017 tax roll per the 2017 tax rate request for L-4029.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

HIGH SCHOOL PAVING PROJECT

MOTION BY Member J. DeVlaminck, SECONDED BY Member K. Laesch, The Buchanan Board of Education approves the proposal of asphalt maintenance at the Buchanan High School using: Affordable Asphalt located in Buchanan, Michigan, in the amount of $335,200; with an additional $11,300 for an alternate section in the staff lot and with the expected completion date to be before August 15^th, 2017.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

2017-18 THROUGH 2018-19 ADMINISTRATIVE CONTRACTS

MOTION BY Member S. Tobler, SECONDED BY Member C. Lee, The Buchanan Board of Education approves two (2) year contracts effective July 1, 2017 through June 30, 2019 for the following:

– BUSINESS MANAGER, TRICIA LOWERY

– MIDDLE SCHOOL PRINCIPAL, MARK KURLAND

– MIDDLE SCHOOL ASSISTANT PRINCIPAL, KARLA HURLBUTT

– ATHLETIC DIRECTOR, MR. LONNIE HOOVER

– HIGH SCHOOL PRINCIPAL, STACEY DEMAIO

– HIGH SCHOOL ASSISTANT PRINCIPAL, BRIAN PRUETT

– CTE DIRECTOR, JOSH PAQUETTE

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

CLOSED SESSION

MOTION BY Member S. Tobler, SECONDED BY Member R. Writer, The Buchanan Board of Education move into closed session at the parent’s request for hearing on student discipline. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

OPEN SESSION

MOTION BY Member R. Writer, SECONDED BY Member S. Tobler, The Buchanan Board of Education returns to open session.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

STUDENT DISCIPLINE BOARD DECISION – EXPULSION – STUDENT #516929

MOTION BY Member H. Burnett, SECONDED BY Member S. Tobler, The Buchanan Board of Education adopt the following resolution:

WHEREAS, the administration has presented to the Board of Education, a recommendation concerning the expulsion of a student who was in violation of Buchanan School Board Policy #5610.01 on May 24, 2017; and

WHEREAS, the administration has notified the student and parent(s) involved of the accusations against the student, the recommendation of expulsion, and their rights to a hearing on this date;

NOW, THEREFORE, BE IT RESOLVED:

The Buchanan Board of Education hereby expels student #516929 from attendance in the Buchanan Community Schools effective immediately for the remainder of the 2016-17 school year and school year 2017-18 with the following conditions:

1) 2017-2018 school year, the student must complete 11th grade year while attending Buchanan Virtual Academy or another alternative setting.

2) The student must attend six sessions of counseling with an outside the school district professional (responsibility of parent/guardian) and obtain a release to report back to school from the counselor prior to re-admittance meeting with the Superintendent of the Buchanan Community Schools.

3) Upon the completion of the first two steps, the student and parents/guardians must contact the Superintendent of Buchanan Community Schools to schedule a re-admittance meeting back into Buchanan Community Schools.

4) Any recommendation will be reviewed by the Buchanan School Board before a decision to re-instate the student will be made.

ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION ADOPTED

QUESTIONS & COMMENTS FROM BOARD MEMBERS

None

NEXT REGULAR BOARD MEETING

Monday, June 19^th, 6pm @ Buchanan Middle School

ADJOURNMENT

7:02 pm