BUCHANAN COMMUNITY SCHOOLS, BERRIEN COUNTY, MICHIGAN
JANUARY 16, 2017 REGULAR MEETING BUCHANAN MIDDLE SCHOOL
| CALL TO ORDER | President, Dr. Harvey Burnett opened the meeting at 6:00 pm
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| ROLL CALL | PRESENT: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett | ||||||||||
| ABSENT: None
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| OTHERS PRESENT : Dr. Andrea van der Laan & Tricia Lowery
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| ADOPTION OF AGENDA
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MOTION BY Member S. Tobler, SECONDED BY Member D. Wentworth the agenda for the regular meeting of January 16, 2017 be adopted as written. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| RECOGNITION OF VISITORS
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Debbie Haight, Joe Kuharic & Eugene Casto | ||||||||||
| COMMUNITY DIALOGUE/CITIZENS CONCERNS
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Eugene Casto declined to speak
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| INFORMATION/REPORTS & NEW BUSINESS
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Gifts were provided to Board Members in honor of Board of Education Month. | ||||||||||
| SUPERINTENDENT /DEPARTMENT REPORTS
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Dr. van der Laan discussed meeting with other superintendents at a county wide meeting. Special Education information was shared. The county spends $1,380,000.00 shared with federal grants for Buchanan Community Schools Special Education.
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| MINUTES-REGULAR & SPECIAL MEETING
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MOTION BY Member R. Writer, SECONDED BY Member S. Tobler, The minutes of the regular meeting of December 19, 2016 and Special Work-session of January 9, 2017 be adopted as written. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| WARRANTS
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MOTION by J. DeVlaminck, SECONDED by S. Tobler, The Board of Education approve the payment of payroll of $854,142.73 and the payment of expenditures of $382,912.71 for invoices from the General Fund and the payment of payroll of $17,502.76 and the payment of expenditures of $90,077.86 for invoices from the School Service Fund. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| CERTIFIED STAFF PATERNITY LEAVE | MOTION BY Member D. Wentworth, SECONDED BY Member R. Writer, The Buchanan Board of Education grants paternity leave to Mr. Joseph Elsheikhi, Buchanan Middle School – Math Teacher, from approximately March 15, 2017 (barring any complications) and returning within 2 to 3 weeks, in accordance with article XI, section B.2.D. using all accumulated sick days with any remaining days to be unpaid according to the Family Medical Leave Act. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| BOARD POLICIES – SECOND READING | MOTION BY Member K. Laesch, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the first reading of the following revised policies:
ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| MIDDLE SCHOOL INTERVENTIONIST RECOMMENDATION
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MOTION BY Member S. Tobler, SECONDED BY Member H. Burnett, The Buchanan Board of Education accepts the recommendation as submitted by Mr. Mark Kurland, To hire Rachel Tidey, Learning Center Intervention Facilitator during the 2016-17 school year. Ms. Tidey will be hired at the non-certified Interventionist pay level.
ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| ADMINISTRATIVE HANDBOOK
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MOTION BY Member J. DeVlaminck, SECONDED BY Member R. Writer, The Buchanan Board of Education accepts the recommendation from the Superintendent, Dr. Andrea van der Laan, to update the administrative handbook. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| ADMINISTRATOR RETIREMENT
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MOTION BY Member K. Laesch, SECONDED BY Member D. Wentworth, The Buchanan Board of Education accepts the retirement of Superintendent, Dr. Andrea van der Laan, effective August 31st, 2017. Dr. van der Laan has served in education for a total of thirty – five years and has dedicated seven years to the Buchanan Community School District. We wish her the best in all future endeavors. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| SKILLMAN BUILDING ASSESSMENT
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MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the administration’s request to hire, Skillman Corporation, to do a district assessment on all buildings. The assessment is to be completed and presented to the Board by August 2017. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| NEW SINKING FUND
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MOTION BY Member H. Burnett, SECONDED BY Member R. Writer, The Buchanan Board of Education accepts the resolution for Special Election as offered by Thrun Law Firm:
WHEREAS: 1. This Board intends to submit a proposition at a special election to be held on Tuesday, May 2, 2017. 2. On or before 4:00 p.m. on Tuesday, February 7, 2017, the Board shall certify any ballot proposition to be submitted to the voters at such election to the election coordinator or coordinators designated to conduct elections within the District (the “Election Coordinator”). NOW, THEREFORE, BE IT RESOLVED THAT: 1. A special election of the school electors of the District be called and held on Tuesday, May 2, 2017. 2. The proposition to be voted on at the special election shall be stated on the ballots in substantially the form as set forth in Exhibit “A”. The Superintendent of Schools or Business Manager is hereby authorized and directed to insert into the millage ballot proposition prior to the printing of the official ballots an estimate of the revenue from local property tax the school district will collect the first year of levy if the millage is approved and levied by the school district. The Superintendent of Schools or Business Manager is hereby authorized to make this estimate following consultation with the county equalization director and/or other local municipal officials. 3. The Election Coordinator is requested to: a. Utilize The Berrien County Record, a newspaper published or of general circulation within the District, for publication of notices in accordance with the election law requirements. b. Utilize ballot proposition summary information, as prepared by legal counsel, in the forms of the notices of last day of registration and election in the form as set forth in Exhibit “B” attached hereto. c. Provide a proof copy of the ballot to the District and its legal counsel in sufficient time to allow the ballot to be proofread prior to printing. 4. The Secretary of this Board is hereby authorized and directed to file a copy of this resolution with the Election Coordinator and with any Election Clerk or clerks designated to conduct elections within the District by 4:00 p.m., on Tuesday, February 7, 2017. 5. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded.
ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| PROFESSIONAL SERVICES AGREEMENT | MOTION BY Member J. DeVlaminck, SECONDED BY Member S. Tobler, The Buchanan Board of Education approves the administration’s request to enter into a service agreement with Michigan Leadership Institute per the stipulations in the attached service agreement. ROLL CALL VOTE: K. Laesch, R. Writer, J. DeVlaminck, D. Wentworth, C. Lee, S. Tobler & H. Burnett NAYS: None MOTION UNANIMOUSLY ADOPTED
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| QUESTIONS & COMMENTS FROM BOARD MEMBERS | · January 31st, 6 – 8pm Special Worksession
· February 9th, DARE at Middle School
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| NEXT BOARD MEETING | February 20th, 6pm @ Ottawa Elementary
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| ADJOURNMENT | 6:31 pm |
